Privacy and Data Handling Policies  - VaryantSoft

Privacy and Data Handling Policies 


At VaryantSoft, we respect your need for online privacy and protect any Personal Data that you may share with us in an appropriate manner. Our practice with respect to the use of your Personal Data is explained in this Privacy Policy (“Privacy Policy”).
This website and online application (hereafter referred to as the “Service” or “Services”) are owned and operated by VaryantSoft Bilişim Teknolojileri A.Ş., at the İzmir Chamber of Commerce with tax number 9240948241 located at Tekeli Fevzi Çakmak, 10032. Sk. No 2, 35471 İtob Osb/Menderes/İzmir/ TURKEY (hereafter referred to as “VaryantSoft”, “we” or “us”), in accordance with this Privacy Policy.
We recommend that you read this Privacy Policy, furthermore, VaryantSoft may change this Privacy Policy at any time. The most recent version of this Privacy Statement will always be posted on our website. We will send you a notification or otherwise inform you if substantial amendments are made that could have a significant impact on you.
This document informs you of our policies regarding the collection, use and disclosure of Personal Data when using the Service. We will not share your information with anyone except as described in this Privacy Policy.
We use your Personal Data for providing and improving the Service. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible at the Service.
Information collection
While using our Service, we may gather or ask you to provide us with certain personally identifiable information that can be used to contact, identify and invoice you. Personally identifiable information may include, but is not limited to, your email address, name, phone number, postal address and other information (above and hereafter: “Personal Data”).
We may also collect information that your browser sends whenever you visit our Service (“Log Data”). This Log Data may include information such as your computer’s IP address, browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages and other statistics.
We collect Personal Data where we act as a data processor. We process Personal Data on behalf of our customers in the context of supporting the Service. When a customer subscribes to our Service for their online store, system or platform, they are able to retrieve Personal Data from consumers and/or businesses from their account(s) at online marketplaces or platforms as, but not limited to, Amazon and eBay. When an order has been placed at such a marketplace or platform, we collect and store the order data (including Personal Data) to collectively send it to the system or platform of our customers.
Information use
The Personal Data we collect from you may be used in one of the following ways:
To deal with your inquiries and requests.
To create and administer records about any online account that you register with us.
To provide you with information and access to resources that you have requested from us.
To provide you with technical support (your information helps us to better respond to your individual needs).
To improve our website (we continually strive to improve our website offerings based on the information and feedback we receive from you), including to improve the navigation and content of our sites.
For website and system administration and security.
For general business purposes, including to improve customer service (your information helps us to more effectively respond to your customer service requests and support needs), to help us improve the content and functionality of our Service, to better understand our users, to protect against wrongdoing, to enforce our Terms and Conditions, and to generally manage our business.
To process transactions and to provide Services to our customers and end-users.
To send e-mails, both either periodic or one off. The e-mail addresses you provide for invoicing or support questions will be used to send you information regarding payments, invoicing or answers to your questions as well as proactively for important Cookies updates of our Service. When it is in accordance with your marketing preferences, we will send occasional marketing e-mails about our Service, which you can unsubscribe from at any time using the link provided in the message.
To make sure you can access the third-party accounts to which connection has been requested for our services. For example, the provided Client Customer ID of the ERP account is verified for the requested connection. The Client Customer ID will be not stored and also not shared with third parties.
Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive. We use cookies to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
Service providers
We employ third party companies and individuals (before and hereafter: “Third Party” or “Third Parties”) to facilitate our Service, to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used. These Third Parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. We will only share your Personal Data with Third Parties in certain circumstances:
We engage certain trusted Third Parties to perform functions and provide services to us, including cloud hosting services, off-site backups, email service providers, and customer support providers. We will only share your Personal Data with Third Parties to the extent necessary to perform these functions, in accordance with the purposes set out in this Privacy Policy and applicable laws.
We may also disclose information about you to Third Parties where we believe it necessary or appropriate under law, for example: (1) to comply with legal process, judicial orders, or subpoenas; (2) to respond to requests from public or government authorities, including for national security and law enforcement purposes; (3) to prevent or investigate possible wrongdoing in connection with the Services or to enforce our Terms of Service; (4) to protect the vital interests of our users, customers, and other Third Parties.
We may use and share aggregated non-Personal Data with third parties for marketing, advertising, and analytics purposes. We do not sell or trade your Personal Data to Third Parties.
Security measures and protection
The security of your Personal Data is important to us. No method of transmission over the Internet, or method of electronic storage is 100% secure. However, VaryantSoft in its sole discretion undertakes certain security measures aimed at protecting against unauthorized access, alteration, disclosure or destruction of Personal Data. It is your responsibility to safeguard your password and login details. If you know or suspect that your password is known to others, please contact us so we can take immediate measures. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
We implement a variety of security measures to maintain the safety of your Personal Data when you enter, submit or access your Personal Data. We offer the use of a secure server. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology.
Third Party Links
The Service may contain links to or allow you to interact with and make use of other independent third-party websites, products or services (before and hereafter: “Third-Party Services”). Access to Third-Party Services is provided solely as a convenience. Third-Party Services are not under VaryantSoft’s control and VaryantSoft does not necessarily endorse the content, advertising, products, services or other materials on or available from such Third-Party Services. Your use of any Third-Party Services may be subject to the Third-Party provider’s terms and conditions and privacy policy and may involve the disclosure or transfer of information from or about you to the Third-Party provider. You will need to make your own independent judgment regarding your use of and interaction with any Third-Party Services.
Children’s privacy
Our Service does not address anyone under the age of 13 (“Children or Child”). We do not knowingly collect Personal Data from Children. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from a Child without verification of parental consent, we take steps to remove that Personal Data from our servers.
Data retention
We may retain your Personal Data as long as you continue to use the Services, have an account with us, or for as long as is necessary to fulfill the purposes outlined in the policy. You can ask to close your account by contacting us at the details above, and we will delete your Personal Data on request. Backups of the data will be destroyed after 30 days.
We may, however, retain Personal Data for an additional period as is permitted or required under applicable laws, for legal, tax, or regulatory reasons, or for legitimate and lawful business purposes.
Your privacy rights
You have the following rights in respect of the processing of your Personal Data by us when we act as the data controller for the processing of your Personal Data. Please note that if we act as a data processor for our customers, you can exercise your rights at the respective customer.
the right to request whether we process your Personal Data and if so, the right to access your Personal Data and to receive information about the processing of your Personal Data;
the right to rectification of your Personal Data if these are incorrect or incomplete;
the right to have your Personal Data deleted (‘right to be forgotten’);
the right to object to the processing of your Personal Data or to limit the processing of your Personal Data;
the right to withdraw your consent for the processing of your Personal Data, if the processing is based on your consent;
the right to receive or surrender your Personal Data to a Third Party appointed by you in a structured, customary and machine-readable form (‘right to data portability’).
We do not use automated decision-making within the meaning of Article 22 GDPR.
To exercise your rights, you can contact us via [email protected] or via the address mentioned in the introduction.
In order to prevent that we disclose information to the wrong person, we can ask you for additional information to verify your identity. In principle, we will inform you of whether we can comply with your request, within one month after receipt. In specific cases, for example when it concerns a complex request, this term may be extended by two months. We will inform you of such an extension within one month after receiving your request.
If you have a complaint about the processing of your Personal Data by us, we will be happy to work together to find a solution. If this does not lead to the desired result, you will have the right to file a complaint with the competent supervisory authority.